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Executive Director Yorkton Indigenous Friendship Centre (YIFC)

The Executive Director is responsible for performing and/or managing the primary activities below.  Additional duties may be in scope as required.

Leadership

• Lead the process of ensuring a workplan is developed and aligned to assist in executing the mission and vision, and primary focus areas within the strategic plan, along with the Board of Directors, to guide all stakeholders of the program.
• Report to the Board of Directors on the Strategic Plan progress and activities.
• Serve as a spokesperson for the activities within the workplan along with any other internally appointed spokespersons.
• Act as a communication liaison for all YIFC matters, staff and program stakeholders to maintain open, regular, and clear communications.
• Serve as the YIFC representative on community boards and committees as needed.

Community Relations & Communications

• Build and maintain strong working relationships with key internal and external stakeholders such as employees, community partner organizations, Indigenous community, funders, provincial government departments, and other clients.
• Regularly communicate with key stakeholders to keep them informed of the work of YIFC and to identify any changes that need to be communicated.
• Ensure that the mission, programs, products and services of the YIFC are consistently presented in a strong, positive manner to members and stakeholders.
• Attend community events or assign a delegate to represent the YIFC at functions held by community partners or other key stakeholder organizations.
• Monitor YIFC social media sites for key messages and have comfort level with navigating social media platforms.

Operational Planning & Program Management

• Develop a workplan of program activities to align with YIFC’s strategic plan.
• Assign and oversee the departmentalization of activities from the workplan.
• Ensure all activities contribute to the organization’s mission based on the strategic and operational plan that adheres to all policies and procedures.
• Carry out the directives of the Board of Directors as required/assigned.
• Attend meetings, committee meetings, and other internal meetings required to manage the operations, or where appropriate, assign a delegate.
• Regularly attend member program activities to monitor quality and ensure program satisfaction.
• Implement and maintain YIFC approved policies and prepare procedures to implement organizational policies.  Policies should be reviewed on an annual basis and required changes recommended to the Board of Directors as appropriate.

Human Resource Planning & Management

• Establish a positive, healthy, respectful and safe work environment in accordance with all applicable legislation and regulations.
• Directly oversee/manage work activities of all staff through reporting and status update meetings.
• Plan and execute all aspects to recruit, interview, and select staff who have the right skills and competencies to contribute to achieving the YIFC’s mission and strategic plan.
• Ensure all new program staff participate in an employee orientation session to give them an overview of the YIFC and any other required training.
• Manage the performance management process which includes monitoring staff performance regularly through status update meetings, conducting an annual performance review meeting, and documentation.
• Provide regular coaching and mentoring to develop program employees’ skills and identify needs for any training and on-the-job development.
• Ensure consistent adherence to all human resources policies by all staff and address any issues with employees in accordance with policies.

Financial Planning & Management

• Hire, guide and mentor YIFC finance staff to prepare a draft comprehensive annual budget and submit to the Board of Directors for approval.
• Ensure that adequate funding exists for the planned program, working closely with the Board of Directors on the workplan and provide updates on its execution.
• Research funding sources, oversee the development fundraising plans, and oversee the timely writing and submission of funding proposals to increase funds.
• Administer YIFC funds based on Board of Directors’ approved budget and monitor the monthly program cash flow.
• Provide the Board of Directors with quarterly comprehensive and accurate financial and program reports.
• Ensure all assigned funding agreement requirements of are met and all reporting is done in a timely manner; while adhering to eligible costs within program.

Risk Management

• Identify and evaluate the risks facing the program that could impact the people, property, finances, goodwill, image, and implement measures to control and reduce risks.

Knowledge, Skills & Abilities

• Knowledge and cultural sensitivity of Indigenous culture, values, history, and traditions are mandatory.  Knowledge of Indigenous language is beneficial.
• Knowledge and understanding of the Friendship Centre movement in Canada is desirable.
• Excellent leadership, team building, and interpersonal skills – must have.
• Previous work experience leading a work team of direct report staff.
• Knowledge of federal and provincial legislation applicable to voluntary sector such as labour standards, human rights, occupational health and safety, charities, taxation, CPP, EI, etc.
• Strong professional judgement and decision-making ability.
• Able to motivate, support and develop others.
• Record of achievement in a dynamic, multi-stakeholder environment.
• Exceptional communication, negotiation, and presentation skills.
• Able to resolve conflict and facilitate group processes.
• Comprehensive financial and analytical background.
• Experience in strategic planning and budget preparation.
• Upholds and demonstrates YIFC values and mission.

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Please email resumes and cover letters to: [email protected]